Courtesy Faculty Appointment Following Student Assistant Termination

This salary plan cannot be transferred as entered. Courtesy records should never transfer or be transferred into. Please terminate the current appointment and then submit this request as a new hire ePAF without a break in service once the termination has been processed.

Please follow the checklist below for documentation needed with the new hire ePAF:

Courtesy Faculty Appointment Following Student Assistant Termination – Always Required

*Items marked with an asterisk must be completed and/or included before submitting your hire ePAF to Core HR for approval.

☐ Create Hire ePAF in MyUFL*

  • Please ensure that you are using the correct UFID for your hire and check the system for any duplicates

☐ Offer letter with a start and end date*

  • Approval from dean or vice president, per college of unit policy and procedure
  • Outlines responsibilities and assignment duties
  • Include explanation of how the appointment will benefit the applicant, the department, and the college
  • Research Questionnaire with Yes/No Box Checked
  • Use the correct Courtesy Faculty letter template from the Appointment Letter Library

☐ Curriculum Vitae

Courtesy Faculty Appointment Following Student Assistant Termination – If Applicable

☐ Courtesy Faculty Policy

☐ Approved Employment of Relatives – see 4.8 Nepotism Policy*

☐ RISC Clearance

  • Required for candidates being hired into research and/or research support positions
  • Clearance must be given prior to extending an offer to the candidate

☐ Verification of eligibility for rehire*

  • Only if receiving benefits under the Florida Retirement System (FRS) during the first six calendar months after effective retirement date, see 4.9 Limitations Policy

☐ Notice of Restrictions for Providing Services after Retirement

Courtesy Faculty Appointment Following Student Assistant Termination – Foreign National Hires

  • The University of Florida does not allow courtesy faculty service from any foreign national not authorized to work in the United States. Examples include: H-4, O-3, L-2, F-2, M-2, TD, R-2, B1/B2
  • Current employees working on an H-1B visa are not eligible to serve as courtesy faculty. Immigration Compliance Services in UFHR can be contacted for questions on courtesy faculty service
  • Current J-2, H-4, L-2, and E-2 visa holders are also prohibited from courtesy faculty service unless they have employment authorization/EAD Card

Useful Information

  • There are three types of Courtesy Faculty appointments:
    • Courtesy (CO) – This modifier should be used for those individuals not currently employed by the University of Florida in any other capacity
    • Joint (JNT) – This modifier should be used to designate an employed faculty member who is performing responsibilities in teaching or graduate supervision in another department on a regular basis
    • Affiliate (AFFL) – This modifier should be used to designate an employed faculty member’s participation in some function of another department on an infrequent or occasional basis
  • The affiliate and joint designations identify those individuals who have another appointment(s), on campus, whereas the standard “CO” courtesy modifiers are exclusive to non-UF employees
  • Please note that UF employees should not be given a Courtesy Faculty appointment within the same department where they are currently employed

 

*Ref: Section 126

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