This salary plan cannot be transferred as entered. This is either because the type of salary plan chosen is ineligible for transfer, or because the salary plan for the current appointment cannot be transferred into the new salary plan category you have selected. Please terminate the current appointment and then submit this hire as a new hire ePAF without a break in service once the termination has been processed.
Please follow the checklist below for documentation needed with the new hire ePAF:
Faculty Hire Following Graduate Assistant Termination – Always Required
*Items marked with an asterisk must be completed and/or included before submitting your hire ePAF to Core HR for approval.
☐ Confirm status of new hire with regard to any other existing UF appointments*
- Additional UF appointments must abide by FTE/overtime UF policies
- Additional documentation may be required
☐ Create Hire ePAF in MyUFL*
- Please ensure that you are using the correct UFID for your hire and check the system for any duplicates
☐ Three Letters of Recommendation
☐ Background Verification (must be initiated)*
- HireRight is a third-party organization that performs criminal, education, and work experience verification
☐ Education Verification*
- Official Transcripts:
- It is departmental responsibility to ensure transcripts are available for accreditation purposes
- Official Transcripts should be uploaded into employee’s personnel file immediately upon receipt
- Foreign Degree Equivalency:
- If degree was obtained outside the U.S., a degree equivalency is needed
- Visit NACES.org for a list of service providers
- List of acceptable documents for ePAF approval until Official Transcripts can be provided:
- Terminal Degree verified through National Student Clearinghouse
- Terminal Degree verified through HireRight or First Advantage
- Degree conferral letter from academic advisor on official institution letterhead confirming that all degree requirements have been met and listing expected degree conferral date
☐ Letter of Offer signed by all parties
- Position number, UF working title and annual salary is included in the letter
- Effective start date and benefits information is listed
- FTE
- Job responsibilities
- Use the correct Faculty letter template from the Appointment Letter Library
☐ Copy of Resume or CV
Faculty Hire Following Graduate Assistant Termination – If Applicable
☐ Approved HR 600 Form*
- Required for UF Employees receiving a secondary appointment in a different college/administrative unit regardless of total FTE count between both appointments
☐ RISC Clearance
- Required for candidates being hired into research and/or research support positions
- Clearance must be given prior to extending an offer to the candidate
☐ Health Assessment (Completed Online)
☐ Licenses, Other Applicable
☐ Approved Nepotism Waiver*
- If nepotism needed, please submit the petition via the portal.
☐ Faculty Compliance Report (Salaried Faculty Only)
- Not needed for OPS or Post Docs
- Needed when using an executive search firm
☐ Disclosure of Outside Activities and Financial Interests
- This form must be completed if employee selects Box 2 in GatorStart
☐ Degree of Equivalency Report for International Degrees from NACES.org*
- Contains a list of organizations that conduct evaluations of non US degrees for equivalency
☐ Notice of Restrictions for Providing Services after Retirement
Faculty Hire Following Graduate Assistant Termination – Foreign National Hires
☐ I-9 Reverification for Expired Work Authorizations
- Please note that reverifications are not processed as part of the transfer hire process. If the current I-9 work authorization has expired, you must submit I-9 reverification through the I-9 reverification portal with a completed Supplement B form and a scanned copy of the new work authorization attached in order to update the employee’s work authorization status
*Ref: Section 67