Please follow the checklist below for documentation needed with the new hire ePAF:
OPS Lump Sum to Graduate Assistant Hire – Always Required
*Items marked with an asterisk must be completed and/or included before submitting your hire ePAF to Core HR for approval.
☐ Confirm status of new hire with regard to any other existing UF appointments*
- Additional UF appointments must abide by FTE/overtime UF policies
- Additional documentation may be required
☐ Create Hire ePAF in MyUFL*
- Please ensure that you are using the correct UFID for your hire and check the system for any duplicates
☐ Signed Letter of Appointment by All Parties*
- UF working title and annual salary is included in the letter
- Effective start date and benefits information is listed
- FTE and salary plan (must meet GA minimum salary)
- Job responsibilities
- Use the correct Graduate Assistant letter template from the Appointment Letter Library
OPS Lump Sum to Graduate Assistant Hire – If Applicable
☐ Hours Extension Form
- Required if a full-time student works more than .5 FTE
- This form is not required in the summer, when students can have an FTE of .78
☐ Health Assessment (Completed Online)
☐ Licenses, Other Applicable
☐ Approved Nepotism Waiver*
- If nepotism needed, please submit the petition via the portal.
☐ Disclosure of Outside Activities and Financial Interests
- This form must be completed if employee selects Box 2 in GatorStart
☐ Notice of Restrictions for Providing Services after Retirement
OPS Lump Sum to Graduate Assistant Hire – Foreign National Hires
☐ I-9 Reverification for Expired Work Authorizations
- Please note that reverifications are not processed as part of the transfer hire process. If the current I-9 work authorization has expired, you must submit I-9 reverification through the I-9 reverification portal with a completed Supplement B form and a scanned copy of the new work authorization attached in order to update the employee’s work authorization status
Useful Information
- GA appointments must follow the academic calendar; if hired after the start of semester there needs to be a late hire petition and if being terminated the effective date will need to be one day AFTER their last day. If their last day is 05/15, ePAF effective date is 05/16. This protects the tuition waiver from being ‘kicked-out’
- For updated academic dates please refer to our UFHR Student Appointments page
- You must have an approved petition from the UF Grad School for any GA appointment that does not meet minimum requirements
*Ref: Section 93