This salary plan cannot be transferred as entered. This is either because the type of salary plan chosen is ineligible for transfer, or because the salary plan for the current appointment cannot be transferred into the new salary plan category you have selected. Please terminate the current appointment and then submit this hire as a new hire ePAF without a break in service once the termination has been processed.
Please follow the checklist below for documentation needed with the new hire ePAF:
Graduate Assistant Hire Following Post Doc Associate Termination – Always Required
*Items marked with an asterisk must be completed and/or included before submitting your hire ePAF to Core HR for approval.
☐ Confirm status of new hire with regard to any other existing UF appointments*
- Additional UF appointments must abide by FTE/overtime UF policies
- Additional documentation may be required
☐ Create Hire ePAF in MyUFL*
- Please ensure that you are using the correct UFID for your hire and check the system for any duplicates
☐ Signed Letter of Appointment by All Parties*
- UF working title and annual salary is included in the letter
- Effective start date and benefits information is listed
- FTE and salary plan (must meet GA minimum salary)
- Job responsibilities
- Use the correct Graduate Assistant letter template from the Appointment Letter Library
Graduate Assistant Hire Following Post Doc Associate Termination – If Applicable
☐ Hours Extension Form
- Required if a full-time student works more than .5 FTE
- This form is not required in the summer, when students can have an FTE of .78
☐ Health Assessment (Completed Online)
☐ Licenses, Other Applicable
☐ Approved Nepotism Waiver*
- If nepotism needed, please submit the petition via the portal.
☐ Disclosure of Outside Activities and Financial Interests
- This form must be completed if employee selects Box 2 in GatorStart
☐ Notice of Restrictions for Providing Services after Retirement
Graduate Assistant Hire Following Post Doc Associate Termination – Foreign National Hires
☐ I-9 Reverification for Expired Work Authorizations
- Please note that reverifications are not processed as part of the transfer hire process. If the current I-9 work authorization has expired, you must submit I-9 reverification through the I-9 reverification portal with a completed Supplement B form and a scanned copy of the new work authorization attached in order to update the employee’s work authorization status
Useful Information
- GA appointments must follow the academic calendar; if hired after the start of semester there needs to be a late hire petition and if being terminated the effective date will need to be one day AFTER their last day. If their last day is 05/15, ePAF effective date is 05/16. This protects the tuition waiver from being ‘kicked-out’
- For updated academic dates please refer to our UFHR Student Appointments page
- You must have an approved petition from the UF Grad School for any GA appointment that does not meet minimum requirements
*Ref: Section 117