Housestaff Hire Following Graduate Assistant Termination

This salary plan cannot be transferred as entered. This is either because the type of salary plan chosen is ineligible for transfer, or because the salary plan for the current appointment cannot be transferred into the new salary plan category you have selected. Please terminate the current appointment and then submit this hire as a new hire ePAF without a break in service once the termination has been processed.

Please follow the checklist below for documentation needed with the new hire ePAF:

Housestaff Hire Following Graduate Assistant Termination – Always Required

*Items marked with an asterisk must be completed and/or included before submitting your hire ePAF to Core HR for approval

☐ Confirm status of new hire with regard to any other existing UF appointments*

• Additional UF appointments must abide by FTE/overtime UF policies
• Additional documentation may be required

☐ Create Hire ePAF in MyUFL*

• Please ensure that you are using the correct UFID for your hire and check the system for any duplicates

☐ Signed Letter of Appointment by All Parties*

• Make sure that the correct department information, effective start dates and PGY levels/compensation levels are all correct and accounted for in the letter.
• Housestaff minimum stipends are updated annually, so please make sure you are entering current amounts for the current fiscal year.

☐ Medical School Diploma/ECFMG Verification

☐ OIG Search Results Screenshot

Housestaff Hire Following Graduate Assistant Termination – If Applicable

☐ Approved HR 600 Form*

• Required for UF Employees receiving a secondary appointment in a different college/administrative unit regardless of total FTE count between both appointments

☐ Health Assessment (Completed Online)

☐ Licenses, Other Applicable

☐ Approved Nepotism Waiver*

• If nepotism clearance is needed, please submit the petition via the portal.

☐ Disclosure of Outside Activities and Financial Interests

• This form must be completed if employee selects Box 2 in GatorStart

☐ Notice of Restrictions for Providing Services after Retirement

Housestaff Hire Following Graduate Assistant Termination – Foreign National Hires

☐  I-9 Reverification for Expired Work Authorizations

• Please note that reverifications are not processed as part of the transfer hire process. If the current I-9 work authorization has expired, you must submit I-9 reverification through the I-9 reverification portal with a completed Supplement B form and a scanned copy of the new work authorization attached in order to update the employee’s work authorization status

*Ref: Section 70