Please follow the checklist below for documentation needed with the new hire ePAF:
Housestaff to Housestaff Hire – Always Required
*Items marked with an asterisk must be completed and/or included before submitting your hire ePAF to Core HR for approval
☐ Confirm status of new hire with regard to any other existing UF appointments*
- Additional UF appointments must abide by FTE/overtime UF policies
- Additional documentation may be required
☐ Create Hire ePAF in MyUFL*
- Please ensure that you are using the correct UFID for your hire and check the system for any duplicates
- This type of transfer hire can also be entered as a Job Edit ePAF if the transfer hire is happening within the same department
☐ Signed Letter of Appointment by All Parties*
- Make sure that the correct department information, effective start dates and PGY levels/compensation levels are all correct and accounted for in the letter.
- Housestaff minimum stipends are updated annually, so please make sure you are entering current amounts for the current fiscal year.
Housestaff to Housestaff Hire – If Applicable
☐ Approved HR 600 Form*
- Required for UF Employees receiving a secondary appointment in a different college/administrative unit regardless of total FTE count between both appointments
☐ Health Assessment (Completed Online)
☐ Licenses, Other Applicable
☐ Approved Nepotism Waiver*
- If nepotism clearance is needed, please submit the petition via the portal.
☐ Disclosure of Outside Activities and Financial Interests
- This form must be completed if employee selects Box 2 in GatorStart
☐ Notice of Restrictions for Providing Services after Retirement
Housestaff to Housestaff Hire – Foreign National Hires
☐ I-9 Reverification for Expired Work Authorizations
- Please note that reverifications are not processed as part of the transfer hire process. If the current I-9 work authorization has expired, you must submit I-9 reverification through the I-9 reverification portal with a completed Supplement B form and a scanned copy of the new work authorization attached in order to update the employee’s work authorization status
*Ref: Section 82