OPSN/OPSE Hire Following Graduate Assistant Termination

This salary plan cannot be transferred as entered. This is either because the type of salary plan chosen is ineligible for transfer, or because the salary plan for the current appointment cannot be transferred into the new salary plan category you have selected. Please terminate the current appointment and then submit this hire as a new hire ePAF without a break in service once the termination has been processed.

Please follow the checklist below for documentation needed with the new hire ePAF:

OPSN/OPSE Hire Following Graduate Assistant Termination – Always Required

*Items marked with an asterisk must be completed and/or included before submitting your hire ePAF to Core HR for approval

☐ Hires who are registered for UF credit hours half-time and above must be hired as students*

☐ Confirm status of new hire with regard to any other existing UF appointments*

• Additional UF appointments must abide by FTE/overtime UF policies
• Additional documentation may be required

☐ Create Hire ePAF in MyUFL*

• Please ensure that you are using the correct UFID for your hire and check the system for any duplicates

☐ Signed OPS and Student Assistant Application*

• If employee applied through Careers at UF, a copy of the application can be attached to the ePAF
• If done on paper, make sure that application is current, completed and signed

☐ Background Verification (must be initiated)*

• HireRight is a third-party organization that performs criminal, education, and work experience verification

☐ Use the correct Job Code and include Duties and Responsibilities in the comment box of the hire ePAF (if there is not a letter of offer included)*

OPSN/OPSE Hire Following Graduate Assistant Termination – If Applicable

☐ Dispense Applicants in Job Requisition System (if Posting on PageUp)

☐ RISC Clearance

• Required for candidates being hired into research and/or research support positions
• Clearance must be given prior to extending an offer to the candidate

☐ (OPSE Salary Only) Approval from Class & Comp w/Offer Letter*

• Each OPSE salary hire requires individual approval from UFHR Classification and Compensation. Attach email with statement of approval to show that this position has been reviewed and falls under exempt classification
• A letter of offer is required for an OPSE salary hire (but optional for OPSN). You can find OPS appointment letter templates in the Appointment Letter Library

☐ Approved HR 600 Form*

• Required for UF Employees receiving a secondary appointment in a different college/administrative unit regardless of total FTE count between both appointments

☐ Health Assessment (Completed Online)

☐ Licenses, Other Applicable

☐ Approved Nepotism Waiver*

• If nepotism clearance is needed, please submit the petition via the portal.

☐ Disclosure of Outside Activities and Financial Interests

• This form must be completed if employee selects Box 2 in GatorStart

☐ Notice of Restrictions for Providing Services after Retirement

OPSN/OPSE Hire Following Graduate Assistant Termination – Foreign National Hires

☐  I-9 Reverification for Expired Work Authorizations

• Please note that reverifications are not processed as part of the transfer hire process. If the current I-9 work authorization has expired, you must submit I-9 reverification through the I-9 reverification portal with a completed Supplement B form and a scanned copy of the new work authorization attached in order to update the employee’s work authorization status

*Ref: Section 72