Please follow the checklist below for documentation needed with the new hire ePAF:
OPSN/OPSE to OPS Lump Sum Hire – Always Required
*Items marked with an asterisk must be completed and/or included before submitting your hire ePAF to Core HR for approval
☐ Hires who are registered for UF credit hours half-time and above must be hired as students*
☐ Confirm status of new hire with regard to any other existing UF appointments*
- Additional UF appointments must abide by FTE/overtime UF policies
- Additional documentation may be required
☐ Create Hire ePAF in MyUFL*
- Please ensure that you are using the correct UFID for your hire and check the system for any duplicates
- This type of transfer hire can also be entered as a Job Edit ePAF if the transfer hire is happening within the same department
☐ Make sure the following information is correct in the ePAF:
- Salary Plan and Job Code – based on type of work performed
- OPSE – OPS Lump Sum (Job Code 001493)
- OF12 – Academic Lump Sum (Job Code 001573)
- Start Date/End Date and Total Hours (NOT FTE or Hrs/Wk) for Work Performed. FTE should always be 0 on a lump sum record
- Description of Work Performed in ePAF Comments with Supporting Documentation Attached in ePAF Documents
OPSN/OPSE to OPS Lump Sum Hire – If Applicable
☐ Dispense Applicants in Job Requisition System (if Posting on PageUp)
☐ RISC Clearance
- Required for candidates being hired into research and/or research support positions
- Clearance must be given prior to extending an offer to the candidate
☐ Approved HR 600 Form*
- Required for UF Employees receiving a secondary appointment in a different college/administrative unit regardless of total FTE count between both appointments
☐ Health Assessment (Completed Online)
☐ Licenses, Other Applicable
☐ Disclosure of Outside Activities and Financial Interests
- This form must be completed if employee selects Box 2 in GatorStart
☐ Notice of Restrictions for Providing Services after Retirement
OPSN/OPSE to OPS Lump Sum Hire – Foreign National Hires
☐ I-9 Reverification for Expired Work Authorizations
- Please note that reverifications are not processed as part of the transfer hire process. If the current I-9 work authorization has expired, you must submit I-9 reverification through the I-9 reverification portal with a completed Supplement B form and a scanned copy of the new work authorization attached in order to update the employee’s work authorization status
*Ref: Section 107