Please follow the checklist below for documentation needed with the new hire ePAF:
OPSN/OPSE to Post Doc Associate Hire – Always Required
*Items marked with an asterisk must be completed and/or included before submitting your hire ePAF to Core HR for approval
☐ Confirm status of new hire with regard to any other existing UF appointments*
- Additional UF appointments must abide by FTE/overtime UF policies
- Additional documentation may be required
☐ Create Hire ePAF in MyUFL*
- Please ensure that you are using the correct UFID for your hire and check the system for any duplicates
- This type of transfer hire can also be entered as a Job Edit ePAF if the transfer hire is happening within the same department
☐ Education Verification of PhD*
- It is departmental responsibility to ensure official transcripts are available for accreditation purposes
- If degree was obtained outside the U.S., a degree equivalency is needed. Visit NACES.org for a list of service providers
- List of acceptable documents for ePAF approval until Official Transcripts can be provided:
- Terminal Degree verified through National Student Clearinghouse
- Terminal Degree verified through HireRight or First Advantage
- Degree conferral letter from academic advisor on official institution letterhead confirming that all degree requirements have been met and listing expected degree conferral date
☐ Letter of Offer based on salary plan, signed and dated by all parties*
- UF working title and minimum salary is included in the letter. Please see our Specialty Appointments page to review current minimum salary requirements for Post Doc Associates
- Effective start date and benefits information is listed
- FTE
- Job Responsibilities
- Use the Post Doc Associate letter template from the Appointment Letter Library
☐ Resume or CV
OPSN/OPSE to Post Doc Associate Hire – If Applicable
☐ Approved HR 600 Form*
- Required for UF Employees receiving a secondary appointment in a different college/administrative unit regardless of total FTE count between both appointments
☐ RISC Clearance
- Required for candidates being hired into research and/or research support positions
- Clearance must be given prior to extending an offer to the candidate
☐ Health Assessment (Completed Online)
☐ Licenses, Other Applicable
☐ Approved Nepotism Waiver*
- If nepotism needed, please submit the petition via the portal.
☐ Disclosure of Outside Activities and Financial Interests
- This form must be completed if employee selects Box 2 in GatorStart
☐ NACES-certified Degree of Equivalency Report for International Degrees*
- Please visit NACES.org to review their list of organizations that conduct evaluations of non-US degrees for equivalency
☐ Notice of Restrictions for Providing Services after Retirement
OPSN/OPSE to Post Doc Associate Hire – Foreign National Hires
☐ I-9 Reverification for Expired Work Authorizations
- Please note that reverifications are not processed as part of the transfer hire process. If the current I-9 work authorization has expired, you must submit I-9 reverification through the I-9 reverification portal with a completed Supplement B form and a scanned copy of the new work authorization attached in order to update the employee’s work authorization status
*Ref: Section 109