Please follow the checklist below for documentation needed with the new hire ePAF:
Post Doc Associate to Adjunct Faculty Hire – Always Required
*Items marked with an asterisk must be completed and/or included before submitting your hire ePAF to Core HR for approval
☐ Check Directory for Duplicate UFID – Prevents delay in system access for the employee*
- MyUFL > Main Menu > Identity Access Management > Identity Management
☐ Confirm status of new hire with regard to any other existing UF appointments*
- Additional UF appointments must abide by FTE/overtime UF policies
- Additional documentation may be required
☐ Create Hire ePAF in MyUFL*
- Please ensure that you are using the correct UFID for your hire and check the system for any duplicates
- This type of transfer hire can also be entered as a Job Edit ePAF if the transfer hire is happening within the same department
☐ Letter of Offer signed by all parties*
- UF working title and annual salary is included in the letter
- Effective start date and benefits information is listed
- FTE
- Job responsibilities
- Use the Adjunct Faculty letter template from the Appointment Letter Library
Post Doc Associate to Adjunct Faculty Hire – If Applicable
☐ Approved HR 600 Form*
- Required for UF Employees receiving a secondary appointment in a different college/administrative unit regardless of total FTE count between both appointments
☐ RISC Clearance
- Required for candidates being hired into research and/or research support positions
- Clearance must be given prior to extending an offer to the candidate
☐ Health Assessment (Completed Online)
☐ Licenses, Other Applicable
☐ Approved Nepotism Waiver*
- If nepotism needed, please submit the petition via the portal
☐ Disclosure of Outside Activities and Financial Interests
- This form must be completed if employee selects Box 2 in GatorStart
☐ Notice of Restrictions for Providing Services after Retirement
Post Doc Associate to Adjunct Faculty Hire – Foreign National Hires
☐ I-9 Reverification for Expired Work Authorizations
- Please note that reverifications are not processed as part of the transfer hire process. If the current I-9 work authorization has expired, you must submit I-9 reverification through the I-9 reverification portal with a completed Supplement B form and a scanned copy of the new work authorization attached in order to update the employee’s work authorization status
*Ref: Section 113