Please follow the checklist below for documentation needed with the new hire ePAF:
Post Doc Associate to TEAMS Hire – Always Required
*Items marked with an asterisk must be completed and/or included before submitting your hire ePAF to Core HR for approval
☐ Obtain Clearance from UFHR Talent Acquisition and Onboarding (TAO)*
- All TEAMS hires must be cleared by TAO before offers are made
☐ Confirm status of new hire with regard to any other existing UF appointments*
- Additional UF appointments must abide by FTE/overtime UF policies
- Additional documentation may be required
☐ Create Hire ePAF in MyUFL*
- Please ensure that you are using the correct UFID for your hire and check the system for any duplicates
- This type of transfer hire cannot be processed via a Job Edit ePAF and must be submitted as a transfer Hire ePAF
☐ Current Letter of Offer based on salary plan*
- Offer letters for TEAMS must include all applicable information included in the offer letter template from the Appointment Letter Library
☐ Background Verification (must be initiated)*
- HireRight is a third-party organization that performs criminal, education, and work experience verification
Post Doc Associate to TEAMS Hire – If Applicable
☐ Dispense Applicants in Job Requisition System (if Posting on PageUp)
☐ Approved HR 600 Form*
- Required for UF Employees receiving a secondary appointment in a different college/administrative unit regardless of total FTE count between both appointments
☐ RISC Clearance
- Required for candidates being hired into research and/or research support positions
- Clearance must be given prior to extending an offer to the candidate
☐ Health Assessment (Completed Online)
☐ Licenses listed as requirements on the TAO clearance*
☐ Approved Nepotism Waiver*
- If nepotism needed, please submit the petition via the portal.
☐ Disclosure of Outside Activities and Financial Interests
- This form must be completed if employee selects Box 2 in GatorStart
☐ Notice of Restrictions for Providing Services after Retirement
Post Doc Associate to TEAMS Hire – Foreign National Hires
☐ I-9 Reverification for Expired Work Authorizations
- Please note that reverifications are not processed as part of the transfer hire process. If the current I-9 work authorization has expired, you must submit I-9 reverification through the I-9 reverification portal with a completed Supplement B form and a scanned copy of the new work authorization attached in order to update the employee’s work authorization status
*Ref: Section 123