Student Assistant to Faculty Transfer Hire

Please follow the checklist below for documentation needed with the new hire ePAF:

Student Assistant to Faculty Hire – Always Required

*Items marked with an asterisk must be completed and/or included before submitting your hire ePAF to Core HR for approval.

☐ Confirm status of new hire with regard to any other existing UF appointments*

  • Additional UF appointments must abide by FTE/overtime UF policies
  • Additional documentation may be required

☐ Create Hire ePAF in MyUFL*

  • Please ensure that you are using the correct UFID for your hire and check the system for any duplicates
  • This type of transfer hire cannot be processed via a Job Edit ePAF and must be submitted as a transfer Hire ePAF

☐ Three Letters of Recommendation

☐ Background Verification (must be initiated)*

  • HireRight is a third-party organization that performs criminal, education, and work experience verification

☐ Education Verification*

  • Official Transcripts:
    • It is departmental responsibility to ensure transcripts are available for accreditation purposes
    • Official Transcripts should be uploaded into employee’s personnel file immediately upon receipt
  • Foreign Degree Equivalency:
    • If degree was obtained outside the U.S., a degree equivalency is needed
    • Visit NACES.org for a list of service providers
  • List of acceptable documents for ePAF approval until Official Transcripts can be provided:
    • Terminal Degree verified through National Student Clearinghouse
    • Terminal Degree verified through HireRight or First Advantage
    • Degree conferral letter from academic advisor on official institution letterhead confirming that all degree requirements have been met and listing expected degree conferral date

☐ Letter of Offer signed by all parties

  • Position number, UF working title and annual salary is included in the letter
  • Effective start date and benefits information is listed
  • FTE
  • Job responsibilities
  • Use the correct Faculty letter template from the Appointment Letter Library

☐ Copy of Resume or CV

Student Assistant to Faculty Hire – If Applicable

☐ Approved HR 600 Form*

  • Required for UF Employees receiving a secondary appointment in a different college/administrative unit regardless of total FTE count between both appointments

☐ RISC Clearance

  • Required for candidates being hired into research and/or research support positions
  • Clearance must be given prior to extending an offer to the candidate

☐ Health Assessment (Completed Online)

☐ Licenses, Other Applicable

☐ Approved Nepotism Waiver*

  • If nepotism needed, please submit the petition via the portal.

☐ Faculty Compliance Report (Salaried Faculty Only)

  • Not needed for OPS or Post Docs
  • Needed when using an executive search firm

☐ Disclosure of Outside Activities and Financial Interests

  •  This form must be completed if employee selects Box 2 in GatorStart

☐ Degree of Equivalency Report for International Degrees from NACES.org*

  • Contains a list of organizations that conduct evaluations of non US degrees for equivalency

☐ Notice of Restrictions for Providing Services after Retirement

Student Assistant to Faculty Hire – Foreign National Hires

☐  I-9 Reverification for Expired Work Authorizations

  • Please note that reverifications are not processed as part of the transfer hire process. If the current I-9 work authorization has expired, you must submit I-9 reverification through the I-9 reverification portal with a completed Supplement B form and a scanned copy of the new work authorization attached in order to update the employee’s work authorization status

 

*Ref: Section 127

Page Contents