New Hire Checklist
University of Florida Hire ePAF Guide
As a HR professional, a key component of your job duties involves initiating the hiring process for new employees and transferring current employees to new appointment records. The purpose of this checklist is to assist you with this process by guiding you through this process.
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- Child Labor Law Certification and Medical Release
- Direct Deposit Authorization Form (For Use With Fellowships Only)
- Disclosure of Outside Activities Form
- Hours Extension Form
- HR 600 Form
- Loyalty Oath & Intellectual Property Agreement (For Use With Fellowships Only)
- Loyalty Oath (Standard)
- Memorandum of Understanding (For Use With Fellowships Only)
- OPS Application Form
- Parent/Guardian Authorization Form
- Pay Rate Justification Form
- NACES.org: List of NACES Members
- SSS.gov: Selective Service Registration Verification
- UF EHS: Health Assessment
- UF Grad School: Grad School Hire Petition Process (for low GPA, late hire, etc…)
- UF Grad School: Principles of Employing Graduate Students at UF
- UF HR: Appointment Letter Library
- UF HR: Completing Section 1 of I-9 in GatorStart Instruction Guide
- UF HR: Completing Section 2 of I-9 in GatorStart Instruction Guide
- UF HR: Education Verification Guide
- UF HR: Employment of Relative Petition Process (For Nepotism Clearance Requests)
- UF HR: FNIS Information Form
- UF HR: GatorStart FAQ
- UF HR: Guide To OPS Job Codes
- UF HR: Hire an Employee ePAF Guide
- UF HR: HireRight Background Check Information
- UF HR: Hiring a Foreign National
- UF HR: I-9 Reverification Portal
- UF HR: Notice of Restrictions for Providing Services after Retirement
- UF HR: OPS Employment Policy
- UF HR: Positions and Assignments Landing Page
- UF HR: RISC Clearance Process
- UF HR: What Can Hiring Departments Do In GatorStart?
- UF Policy Hub: Courtesy Faculty Policy
- UF SFA: Financial Aid Award Page
- UF SFA: Student Employment Publications and Resources
- US DHS: I-94 Website
- US HHS: OIG Exclusions Searchable Database
- US OFAC: Sanctions List Search
- USCIS: List of Acceptable Documents
New Hire Demographic Form
To assist you with gathering essential personal data for new employees, we’ve included a link to the New Hire Demographic Form. Please note, do not request the employee to complete this via email, as it contains sensitive information.
Questions? Contact UFHR Employment Operations & Records for support.
