New Hire Checklist
University of Florida Hire ePAF Guide
As a HR professional, a key component of your job duties involves initiating the hiring process for new employees and transferring current employees to new appointment records. The purpose of this checklist is to assist you with this process by guiding you through this process.
Please make your selections below and then look for your checklist to open in a new tab once you hit the “Submit” button. Links to documents, websites and guides you might need as you complete your checklist can be found in the drop-down lists below. Please note that documents containing sensitive information (Social Security Numbers, Bank Account Numbers, etc…) should never be sent via email.
If the checklist page does not open in a new tab once you submit the form please check your browser’s pop-up settings to enable pop-ups for this website.
- Child Labor Law Certification and Medical Release
- Disclosure of Outside Activities Form
- Fellowship: Direct Deposit Authorization Form (For Use With Fellowships Only)
- Fellowship: Memorandum of Understanding (For Use With Fellowships Only)
- Fellowship: Two-in-One Loyalty Oath & Intellectual Property Agreement (For Use With Fellowships Only)
- Hours Extension Form
- HR 600 Form
- Loyalty Oath
- New Hire Demographic Form
- New Hire Emergency Contact and Campus Directory Form
- OPS Application Form
- Parent/Guardian Authorization Form
- Pay Rate Justification Form
- Appointment Letter Library (UF HR)
- Courtesy Faculty Policy (UF Policy Hub)
- Education Verification Guide (UF HR)
- Financial Aid Award Page (UF SFA)
- FNIS Information Form (UF HR)
- GatorStart FAQ (UF HR)
- GatorStart: What Can Hiring Departments Do In GatorStart? (UF HR)
- Grad School Hire Petition (UF Grad School – for low GPA, late hire, etc…)
- Health Assessment (UF EHS)
- Hire an Employee ePAF Guide (UF HR)
- HireRight Background Check Information (UF HR)
- Hiring a Foreign National (UF HR)
- I-9 Reverification Portal (UF HR)
- I-9: List of Acceptable Documents (USCIS)
- I-94 Website (US DHS)
- NACES Member Organizations (NACES.org)
- Nepotism Clearance: Employment of Relative Petition (UF HR)
- Notice of Restrictions for Providing Services after Retirement (UF HR)
- OFAC Sanctions List Search (US OFAC)
- OIG Exclusions Searchable Database (US HHS)
- OPS Employment Policy (UF HR)
- OPS Job Codes Guide (UF HR)
- Positions and Assignments Landing Page (UF HR)
- Principles of Employing Graduate Students at UF (UF Grad School)
- RISC Clearance Process (UF HR)
- Section 1 of I-9 in GatorStart Instruction Guide (UF HR)
- Section 2 of I-9 in GatorStart Instruction Guide (UF HR)
- Selective Service Registration Verification (SSS.gov)
- Student Employment Publications and Resources (UF SFA)
Important Information About Rehires
Rehires after a break in service generally follow the same process and checklist as transfer hires, but there are a few additional requirements:
- GatorStart & I-9: A new GatorStart packet, including a new Form I-9 with supporting documents, is required after any break in service.
- Application: A new application (OPS/PageUp) must be submitted when needed for the new hire after any break in service.
- Loyalty Oath: A new Loyalty Oath must be completed after any break in service.
- Background Check: If the break in service is 90 days or more, a new Hire Right background check is required before the employee can return to work.
Questions? Contact UFHR Employment Operations & Records for support.
