Benefits of HireRight
HireRight is a global company that currently serves organizations in over 200 countries and territories worldwide. Through UF’s partnership with HireRight, UF hiring departments can experience the benefit of:
- Initiating background checks for hires recruited through PageUp and myUFL (for direct hires)
- Tracking all submitted requests through their own portal
- Modifying the request in the event that an error (i.e. email address to the candidate) was made
- Receiving notifications during each step of the screening process
In addition, UF new hires will interact with HireRight through their easy-to-use and mobile-friendly interface when signing the electronic consent form, providing required information for the request, and tracking the progress of their pre-employment screening.
Pre-Employment Screening by HireRight
- Criminal background check
- Education verification
- Experience verification
Reference Checks
Hiring managers should personally conduct reference checks on their hires. This type of pre-employment screening will provide important information that may have a critical impact on the hiring decision. For more information about reference checking, including tips or questions to ask, please visit the Conducting a Useful Reference Check page.
Accessing the System
To access or submit a background screening through HireRight, you must have at least one of the following security roles:
- UF_EPAF_Department Admin
- UF_EPAF_Level 1 Approver
- UF_N_JRQ Department Req Appr
- UF_EPAF_Academic Personnel
- UF_EPAF_Employment Office
- UF_N_JRQ HRS Application Admin
- UF_N_JRQ Recruit and Staffing
- UF_N_JRQ Department Req Orig
In order to request these roles, complete the appropriate training classes and submit a request through your Department Security Administrator (DSA).
For a list of DSA’s for your department, please visit the Security Roles toolkit.
HireRight Candidate Types
|
Candidate Type |
Criteria Description |
| Currently Living in US | The candidate is a U.S. citizen, or is a non-U.S. citizen living in the U.S. |
| Currently Living Outside the US | The candidate is not a U.S. citizen and is not living in the U.S. |
| Adult (18+yrs. old) |
Receives HireRight invitation directly. |
| Minor (<18yrs. old) |
Must complete Consent Form for Minors prior to receiving HireRight invitation. |
Screening Packages & Screening Initiation
| Verification Types
(The below can be ordered as stand-alone) |
BASIC/EDU |
BASIC/EDU/EXP | BASIC/EXP |
Level 2 Supplement |
|
| BASIC | Searches for criminal records in U.S. and appropriate countries, if needed. |
X |
X |
X |
|
| EDU | Verified education provided by candidate. We recommend the candidate submit their highest education attained. |
X |
X |
||
| EXP | Validates provided employment history by the candidate. |
|
X |
|
|
| Level 2 Supplement | Searches for U.S. national criminal records, and national sex offender registry. |
|
X |
||
Initiation of Screens and Candidate Notifications
- Recruiters and requestors receive an email confirmation from HireRight when a candidate’s background check is initiated. This email is sent within 15 minutes of the initiation, and candidates have seven calendar days to respond to the initial invitation. Reminder emails are sent every 24 hours.
- HireRight will reach out via email to the candidate and requestor if additional candidate information is needed. The candidate has five business days to respond for U.S. searches and 10 business days for international searches.
Results & Notifications
Report Completion
Requestors will be notified when a background screening is complete.
- A status of “Meets Company Standards” indicates that the screening returned favorably on the report.
- A status of “Pending Client Review” indicates that the screening results contain information that requires additional HR review.
- A status of “Does Not Meet Company Standards” indicates that the screening results are not favorable and/or are in violation of UF Policy(ies).
As a best practice, requestors should still review the verification results to ensure the candidate meets the required education and years of experience for the position they are being considered.
Rescinding Offer and Fair Credit Reporting Act
- If a background check report returns unfavorable results, consult with UFHR before rescinding the offer.
- According to the Fair Credit Reporting Act, UFHR must issue two letters to the employee before rescinding the offer, allowing the employee to dispute the information.
For more information about the Fair Credit Reporting Act, please click here.
Resources
For direct HireRight case support, please visit: HireRight Support
Contact Information
Talent Acquisition & Onboarding
352-392-2477
talent@hr.ufl.edu
Q&A
Your permissions are automatically set up for the HireRight and PageUp integration. No action is required for campus partners who already have permissions for background screenings.
You still need clearance from Talent Acquisition and Onboarding before initiating background screenings. This clearance is required before initiating a background screen.
Once the background screening is completed, the Requestor or Initiator will receive an email notification with a link to view the report. If the candidate applied in PageUp, check the applicant card for the status will change from “Background – Pending” to “Background – Complete for Review.”
Contact HireRight Customer Services for various support needs, including help using your account, reporting technical issues, and managing applicant requests.
Contact HireRight’s Customer Support Services at customerservice@hireright.com or the Customer Support page.
If a candidate needs assistance, they may go to the Candidate Support page.
If candidate information is entered incorrectly, access the HireRight portal through myUFL to make changes.
If the candidate’s break in service will be less than 90 calendar days as of the rehire date, no screening is required. If it is 90 calendar days or more, a re-screening is required.