Employment Verifications & Records

The University of Florida only verifies paid employment for current and former employees up to 25 years after separation from the University. If you are inquiring about employee’s performance, please contact the employee’s department directly.

Third Party Employment Verification Notice:
The University of Florida does not provide any additional information beyond what is listed in The Work Number. Requests for verbal or manual verifications are no longer accepted.

Public Service Loan Forgiveness (PSLF)

The PSLF Program is a federal program that forgives the remaining balance on a student’s Direct Loans after the student has made 120 qualifying monthly payments.

The University of Florida is a state government institution and public university that meets the federal requirement of “public service organization”. UF employees may qualify for this program.

Who Qualifies?

• UF employees must have a total of 30hrs Full-Time Equivalency (.75 FTE) or more and be paid directly from the University of Florida
  • UF employees are defined by paid appointments including but not limited to staff, faculty, OPS, and student employment
  • Arrangements that are not eligible for PSLF verifications include: fellowships and lump-sum records; in addition to any unpaid arrangement including but not limited to courtesy faculty, volunteer assignments, etc.
• Part-time employees (below 30hrs at UF) may be eligible to apply for the PSLF Program only if they have a combined total of 30 hours with two qualifying employers. The combination of a total of 30 hours is considered full-time by the Department of Education.

Note: We are unable to verify employment for UF-related entities such as Shands/UF Health (Gainesville and Jacksonville), University Athletic Association (UAA), Florida Fresh Dining (Chartwells), UF Bookstore (Follett), etc. Employees of those entities must work directly with their HR departments on confirming employment.

How to submit the form?

Qualified employees can utilize the PSLF Help Tool to generate an electronic form with the Office of Federal Student Aid under the U.S. Department of Education.

To prevent delays with your form’s approval, please ensure the start and end dates, average hours worked, and other information is accurate prior to submission. For more information about the PSLF program, please navigate to Federal Student Aid . For questions on confirming UF employment for PSLF certification, please contact us at ufhr-employment@ufl.edu

Third Party Verification

*Do not send any Social Security Numbers via emails, within text content and/or attachments*

The Work Number is the official employment and income verification tool at the University of Florida. It provides secure automated verification for current and former employees who terminated on or after January 1, 2004, and their online portal is available 24 hours a day, 7 days a week. This service is updated each bi-weekly pay cycle.

• The University’s employer code is 13570.
• A signed release form is required when requesting employment data of a student. All student employees, including graduate assistants are protected under Federal Family Educational Rights and Privacy Act of 1974 (FERPA).
• All employment and income verification requests must use The Work Number®

Advantages of Using the Work Number

Only need to verify if they are an active employee?

Our University directory will list any employee who is active in our system. Please note, if an employee does not appear in the directory then additional steps may be necessary in order to verify if they are currently active for select employees (student employment and employees who wish to remain private). UF Directory: https://directory.ufl.edu/

UF Related Entities

UF Health (Shands), University Athletic Association (UAA), and Gator Dining are UF-related entities that maintain their own payroll and personnel records. Employees for the below entities are not part of the University of Florida’s job data system.

Please contact these entities directly for instructions on how to verify employment.

Medical Credentialing

If seeking affiliation or credentialing information for a medical center employee, please use the Verification of Affiliation and Privileges form to verify your request.

Current & Former Employees

Verifying your own employment?

An Employment Data Report is available to UF current and former employees instantly. The information includes most of your employment dates and income information, plus a list of each time a verifier has attempted to access some or all of your data using The Work Number. Listed below are available instructions:

1. Visit https://theworknumber.com/solutions/consumers/employment-data-report/
2. Scroll down to select your choice of employment data report: online, phone, email, or mail
3. If you choose the online retrieval option, follow the steps below:
   • Select Request Your Data
   • Enter the Employer Code: 13570 and then click on the magnifying glass
   • Select “University of Florida” and then “Select Employer”
4. If you have previously created a User ID, then enter your ID followed by your password
5. If you have not created a User ID previously, then select Forgot User ID?
   • Key in your personal information and follow the prompts to verify your identity
   • Follow the steps to create your personal User ID and password
6. Once logged into your account, select “Request Instant Online Report” and follow the steps
7. For those who need proof of income, please proceed to the next step.
   • Click on “Prove Income to Verifiers” and then “Create a Salary Key”

Government

Law enforcement agencies may direct their forms via email at verify-employment@ufl.edu or mail at our physical address listed for specific verification information.  Please provide a release form and contact information.

Address
Employment Operations & Records
903 West University Avenue
Gainesville, FL 32601

Military Veterans

VA Request for Employment Information in Connection with Claim for Disability Benefits

• The University can complete sections II and IV, the form should be sent blank.
• The email should contain your legal name, UFID and/or DOB.

Do not add social security numbers if submitting via email.

Email: verify-employment@ufl.edu

Retired Veterans

Section IV will need to be completed by the Division of Retirement

• Toll-free Phone: 844-377-1888
• Phone: 850-907-6500
• D. Phone: 800-955-8771
• Fax: 850-410-2010
• Email: retirement@dms.myflorida.com