TEAMS to TEAMS Transfer Hire

Please follow the checklist below for documentation needed with the new hire ePAF:

TEAMS to TEAMS Hire – Always Required

*Items marked with an asterisk must be completed and/or included before submitting your hire ePAF to Core HR for approval

☐ Obtain Clearance from UFHR Talent Acquisition and Onboarding (TAO)*

  • All TEAMS hires must be cleared by TAO before offers are made

☐ Confirm status of new hire with regard to any other existing UF appointments*

  • Additional UF appointments must abide by FTE/overtime UF policies
  • Additional documentation may be required

☐ Create Hire ePAF in MyUFL*

  • Please ensure that you are using the correct UFID for your hire and check the system for any duplicates
  • This type of transfer hire can also be entered as a Job Edit ePAF if the transfer hire is happening within the same department

☐ Education Verification*

  • If HireRight is unable to verify education, it will be the employee’s responsibility to provide valid documentation verifying education
  • The level of education listed on the TAO clearance must be verified, even if it is higher than the position requirement. This is based on the degree stated on the new hire’s application
  • Verification can be done through official transcripts (college or high school), copy of high school diploma, National Student Clearinghouse, HireRight or FirstAdvantage, ceDiploma or conferral letter on official school letterhead stating that all degree requirements have been met along with conferral date

☐ Current Letter of Offer based on salary plan*

  • Offer letters for TEAMS must include all applicable information included in the offer letter template from the Appointment Letter Library

TEAMS to TEAMS Hire – If Applicable

☐ Dispense Applicants in Job Requisition System (if Posting on PageUp)

☐ Approved HR 600 Form*

  • Required for UF Employees receiving a secondary appointment in a different college/administrative unit regardless of total FTE count between both appointments

☐ RISC Clearance

  • Required for candidates being hired into research and/or research support positions
  • Clearance must be given prior to extending an offer to the candidate

☐ Health Assessment (Completed Online)

☐ Licenses listed as requirements on the TAO clearance*

☐ Approved Nepotism Waiver*

  • If nepotism needed, please submit the petition via the portal.

☐ Disclosure of Outside Activities and Financial Interests

  • This form must be completed if employee selects Box 2 in GatorStart

☐ Degree of Equivalency Report for International Degrees*

  • Contains a list of organizations that conduct evaluations of non-US degrees for equivalency

☐ Notice of Restrictions for Providing Services after Retirement

TEAMS to TEAMS Hire – Foreign National Hires

☐  I-9 Reverification for Expired Work Authorizations

  • Please note that reverifications are not processed as part of the transfer hire process. If the current I-9 work authorization has expired, you must submit I-9 reverification through the I-9 reverification portal with a completed Supplement B form and a scanned copy of the new work authorization attached in order to update the employee’s work authorization status

 

*Ref: Section 147

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