OPS Lump Sum Hire Following Courtesy Faculty Termination

This salary plan cannot be transferred as entered. Courtesy records should never transfer or be transferred into; a Courtesy record should be terminated separately when no longer needed. Please terminate the current appointment and then submit this hire as a new hire ePAF without a break in service once the termination has been processed.

Please follow the checklist below for documentation needed with the new hire ePAF:

OPS Lump Sum Hire Following Courtesy Faculty Termination – Always Required

*Items marked with an asterisk must be completed and/or included before submitting your hire ePAF to Core HR for approval

☐ Hires who are registered for UF credit hours half-time and above must be hired as students*

☐ Confirm status of new hire with regard to any other existing UF appointments*

  • Additional UF appointments must abide by FTE/overtime UF policies
  • Additional documentation may be required

☐ Create Hire ePAF in MyUFL

  • Must use hire’s Social Security Number (SSN) or assigned Temp ID. Do not leave

☐ New Hire Completed GatorStart*

  • GatorStart needs to be completed as soon as possible, but no later than first day of employment to remain I-9 compliant with federal law
  • GatorStart must be completed prior to submitting Hire ePAF to Level 2 Approval

☐ I-9 Supporting Documents

☐ Complete I-9 Section 2 and E-Verify

  • Must be completed within 3 business days of first day
  • Process is completed in I-9 Management
  • MyUFL > Main Menu > Human Resources > UF Departmental Administration > GatorStart

☐ Non-Restricted Social Security Card

  • If the social security card is being used for I-9 Purposes a copy must be provided*
  • If employee does not have their card you may attach the receipt from the Social Security Office for ePAF approval and then add the card to OnBase once it arrives
  • If not used for Section 2 of I-9, must still obtain a copy for tax purposes

☐ Loyalty Oath

☐ Make sure the following information is correct in the ePAF:

  • Salary Plan and Job Code – based on type of work performed
  • OPSE – OPS Lump Sum (Job Code 001493)
  • OF12 – Academic Lump Sum (Job Code 001573)
  • Start Date/End Date and Total Hours (NOT FTE or Hrs/Wk) for Work Performed. FTE should always be 0 on a lump sum record
  • Description of Work Performed in ePAF Comments with Supporting Documentation Attached in ePAF Documents

OPS Lump Sum Hire Following Courtesy Faculty Termination – If Applicable

☐ Dispense Applicants in Job Requisition System (if Posting on PageUp)

☐ RISC Clearance

  • Required for candidates being hired into research and/or research support positions
  • Clearance must be given prior to extending an offer to the candidate

☐ Approved HR 600 Form*

  • Required for UF Employees receiving a secondary appointment in a different college/administrative unit regardless of total FTE count between both appointments

☐ Health Assessment (Completed Online)

☐ Licenses, Other Applicable

☐ Disclosure of Outside Activities and Financial Interests

  • This form must be completed if employee selects Box 2 in GatorStart

☐ Notice of Restrictions for Providing Services after Retirement

OPS Lump Sum Hire Following Courtesy Faculty Termination – Foreign National Hires

This checklist contains all the steps needed that are not in the GatorStart and will need to be attached to the hire ePAF:

☐ Submit Foreign National Information System (FNIS) Shell request to Payroll Services*

☐ Visa/Work Authorization*

  • The type of visa affects which document you use for the next item
  • Visa types: I-797/I-94 (H1B-O1), or TN/I-94 (Canadian/Mexican), or EAD (work authorization), F1 I-20, and J1 DS2019

☐ Specially Designated Nationals (SDL) List Verification*

☐ W-4 or W-9 Tax Form – Based on Windstar Form*

☐ Passport (Ensure that it is not expired)*

☐ Most recent I-94 and I-94 Travel History*

 

*Ref: Section 35

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