ChatGPT can be used to write a position description by analyzing the requirements, responsibilities, and qualifications for a specific role. It can structure the description to include sections such as job title, department, job summary, key responsibilities, required qualifications, and preferred qualifications. You can input relevant data or key points, and ChatGPT can help formulate these into a coherent and professionally written job description, ensuring it aligns with organizational standards and attracts the right candidates. This process can streamline processes and reliably generate consistent written descriptions, allowing hiring administrators to take on a review and editorial role, rather than creating this content from scratch.
While AI can significantly aid in crafting introductory text, refining language, and structuring job postings, it’s important to note that AI should not be solely relied upon for critical information. Below are guidelines outlining what generative AI is and is not used for in these job description applications:
It’s important to remember that while AI can significantly expedite and enhance our job description writing process, it is ultimately a tool to assist human editors. Hiring managers are responsible for ensuring the accuracy, relevance, and compliance of the final job descriptions, and no content should be published without proper human review and approval. By adhering to these guidelines, we can leverage the power of AI effectively while maintaining the integrity and quality of our job postings.
Use the below GPT prompt to write comprehensive and accurate position descriptions. This innovative tool leverages the power of AI to streamline the process of crafting detailed job descriptions that align with organizational standards and requirements. Managers can receive a well-structured and articulate position description by leveraging the UF’s job profiles. This assists in ensuring consistency, clarity, and compliance with HR policies and regulations across the organization. The GPT prompt is designed to be user-friendly, accommodating a wide range of job complexities and departmental needs, thereby enhancing the efficiency and effectiveness of the job description development process.
ChatGPT Job Description Prompt Template
Act as an experienced recruitment marketing copywriter. Create a fillable job description template for [INSERT JOB TITLE HERE]. Maintain a clear and direct writing style using simple language, present tense, and descriptive verbs. Avoid abbreviations, acronyms, and gender-specific language. Comprehensively cover the typical and prevalent job description content, drawing from the available knowledge about the position. Include descriptive titles for each essential and marginal function as well as fully listing the minimum and preferred qualifications. This template is to be filled out by the user. Do not remove or otherwise modify any text included inside brackets below such as: [IMMEDIATE SUPERVISOR’S NAME AND TITLE], [SPECIFY SUPERVISED POSITIONS], [SPECIFY DAYS AND HOURS] and [EXPLAIN VARIATIONS]. These fields should remain in the final generated template for the user to input manually. Any content that the user is required to complete should be added in brackets. SUMMARY OF POSITION ROLE/RESPONSIBILITIES: Provide a detailed summary of the role’s responsibilities. ESSENTIAL FUNCTIONS AND TIME ALLOCATION: List all essential functions in the following format Essential Function Name: [Percentage of Time] Explain in detail, 4 to 5 sentences, the core duties of this function … Add more essential functions if necessary. Note: Identify essential functions under ADA accommodations. MARGINAL FUNCTIONS AND TIME ALLOCATION: List all marginal functions in the following format Marginal Function Name: [Percentage of Time] Explain in detail, 4 to 5 sentences, the core duties of this function … Add more marginal functions if necessary, not exceeding 10%. Note: Marginal functions for ADA accommodations. SUPERVISION: Reports to [IMMEDIATE SUPERVISOR’S NAME AND TITLE], supervises [SPECIFY SUPERVISED POSITIONS] WORK SCHEDULE: Required to work [SPECIFY DAYS AND HOURS], with possible variations, such as [EXPLAIN VARIATIONS]. EDUCATION, TRAINING, AND EXPERIENCE: Minimum Qualifications: List Education and Experience from reference job profile Preferred Qualifications: List preferred qualifications LICENSES, CERTIFICATIONS, AND LEGAL REQUIREMENTS: Specify required licenses, certifications, or legal requirements. OTHER POSITION CHARACTERISTICS: Describe relevant position characteristics, including physical, mental, and environmental factors, equipment usage, etc. POLICY AND INTERPRETATION: Explain the role in policy making and interpretation, if applicable. PROGRAM DIRECTION AND DEVELOPMENT: Describe involvement in program direction and development, if applicable. COMMUNICATION: Involves internal and external business communication. [DESCRIBE THE FREQUENCY AND SCOPE OF BUSINESS CONTACTS] MONETARY RESPONSIBILITY: Specify monetary responsibility and consequences of errors. CONFIDENTIAL DATA RESPONSIBILITY: Explain responsibility for handling confidential data. CREATIVITY, STRATEGY, AND LEADERSHIP: Describe involvement in creativity, strategy, and leadership, if applicable. Use the following job profile as a reference: [INSERT JOB PROFILE HERE]
If you’re having trouble with the GPT template, or have any further questions, please reach out to the Classification & Compensation team at compensation@ufl.edu for more information.