Courtesy Faculty – Always Required
*Items marked with an asterisk must be completed and/or included before submitting your hire ePAF to Core HR for approval.
☐ Check Directory for Duplicate UFID – Prevents delay in system access for employee*
- MyUFL > Main Menu > Identity Access Management > Identity Management
☐ Offer letter with a start and end date*
- Approval from dean or vice president, per college of unit policy and procedure
- Outlines responsibilities and assignment duties
- Include explanation of how the appointment will benefit the applicant, the department, and the college
- Research Questionnaire with Yes/No Box Checked
- Use the correct Courtesy Faculty letter template from the Appointment Letter Library
☐ Curriculum Vitae
☐ Social Security Number or Temporary ID*
- Peoplesoft requires the Social Security Number or Temporary ID as an identifier for the ePAF
Courtesy Faculty – If Applicable
☐ Courtesy Faculty Policy
☐ Approved Employment of Relatives – see 4.8 Nepotism Policy*
☐ RISC Clearance
- Required for candidates being hired into research and/or research support positions
- Clearance must be given prior to extending an offer to the candidate
- RISC Clearance Process
☐ Temporary ID*
- If the individual does not have a Social Security Number, the department should reach out to Payroll Services to obtain a temporary ID
☐ Verification of eligibility for rehire*
- Only if receiving benefits under the Florida Retirement System (FRS) during the first six calendar months after effective retirement date, see 4.9 Limitations Policy
☐ Notice of Restrictions for Providing Services after Retirement
Courtesy Faculty – Foreign National Hires
- The University of Florida does not allow courtesy faculty service from any foreign national not authorized to work in the United States. Examples include: H-4, O-3, L-2, F-2, M-2, TD, R-2, B1/B2
- Current employees working on an H-1B visa are not eligible to serve as courtesy faculty. Immigration Compliance Services in UFHR can be contacted for questions on courtesy faculty service
- Current J-2, H-4, L-2, and E-2 visa holders are also prohibited from courtesy faculty service unless they have employment authorization/EAD Card
Useful Information
- There are three types of Courtesy Faculty appointments:
- Courtesy (CO) – This modifier should be used for those individuals not currently employed by the University of Florida in any other capacity
- Joint (JNT) – This modifier should be used to designate an employed faculty member who is performing responsibilities in teaching or graduate supervision in another department on a regular basis
- Affiliate (AFFL) – This modifier should be used to designate an employed faculty member’s participation in some function of another department on an infrequent or occasional basis
- The affiliate and joint designations identify those individuals who have another appointment(s), on campus, whereas the standard “CO” courtesy modifiers are exclusive to non-UF employees
- Please note that UF employees should not be given a Courtesy Faculty appointment within the same department where they are currently employed
*Ref: Section 05