TEAMS New Hire

TEAMS – Always Required

*Items marked with an asterisk must be completed and/or included before submitting your hire ePAF to Core HR for approval

☐ Obtain Clearance from UFHR Talent Acquisition and Onboarding (TAO)*

  • All TEAMS hires must be cleared by TAO before offers are made

☐ Confirm status of new hire with regard to any other existing UF appointments*

  • Additional UF appointments must abide by FTE/overtime UF policies
  • Additional documentation may be required

☐ Check Directory for Duplicate UFID – Prevents delay in system access for the employee*

  • MyUFL > Main Menu > Identity Access Management > Identity Management

☐ Create Hire ePAF in MyUFL*

  • Must use hire’s Social Security Number (SSN) or assigned Temp ID. Do not leave SSN blank or GatorStart will not batch*

☐ New Hire Completed GatorStart*

  • GatorStart needs to be completed as soon as possible, but no later than first day of employment to remain I-9 compliant with federal law
  • GatorStart must be completed prior to submitting Hire ePAF to Level 2 Approval

☐ I-9 Supporting Documents*

☐ Complete I-9 Section 2 and E-Verify

  • Must be completed within 3 business days of first day
  • Process is completed in I-9 Management
  • MyUFL > Main Menu > Human Resources > UF Departmental Administration > GatorStart

☐ Non-Restricted Social Security Card

  • If the social security card is being used for I-9 Purposes a copy must be provided*
  • If employee does not have their card you may attach the receipt from the Social Security Office for ePAF approval and then add the card to OnBase once it arrives.
  • If not used for Section 2 of I-9, must still obtain a copy for tax purposes

☐ Education Verification*

  • If HireRight is unable to verify education, it will be the employee’s responsibility to provide valid documentation verifying education
  • The level of education listed on the TAO clearance must be verified, even if it is higher than the position requirement. This is based on the degree stated on the new hire’s application
  • Verification can be done through official transcripts (college or high school), copy of high school diploma, National Student Clearinghouse, HireRight or FirstAdvantage, ceDiploma or conferral letter on official school letterhead stating that all degree requirements have been met along with conferral date

☐ Resume or CV

☐ Current Letter of Offer based on salary plan*

  • Offer letters for TEAMS must include all applicable information included in the offer letter template from the Appointment Letter Library

☐ Background Verification (must be initiated)*

  • HireRight is a third-party organization that performs criminal, education, and work experience verification

TEAMS – If Applicable

☐ Dispense Applicants in Job Requisition System (if Posting on PageUp)

☐ Approved HR 600 Form*

  • Required for UF Employees receiving a secondary appointment in a different college/administrative unit regardless of total FTE count between both appointments

☐ RISC Clearance

  • Required for candidates being hired into research and/or research support positions
  • Clearance must be given prior to extending an offer to the candidate

☐ Health Assessment (Completed Online)

☐ Licenses listed as requirements on the TAO clearance*

☐ Approved Nepotism Waiver*

  • If nepotism needed, please submit the petition via the portal.

☐ Selective Service Registration

  • Male, 18-25 US citizens or permanent residents

☐ Disclosure of Outside Activities and Financial Interests

  • This form must be completed if employee selects Box 2 in GatorStart

☐ Degree of Equivalency Report for International Degrees from NACES.org*

  • Contains a list of organizations that conduct evaluations of non-US degrees for equivalency

☐ Temporary ID*

  • If a foreign national does not have a Social Security Number, Payroll Services will issue the UF TempID after the FNIS Shell Request has been submitted

☐ Notice of Restrictions for Providing Services after Retirement

TEAMS – Foreign National Hires

This checklist contains all the steps needed that are not in the GatorStart and will need to be attached to the hire ePAF:

☐ Submit Foreign National Information System (FNIS) Shell request to Payroll Services*

☐ Visa/Work Authorization*

  • The type of visa affects which document you use for the next item
  • Visa types: I-797/I-94 (H1B-O1), or TN/I-94 (Canadian/Mexican), or EAD (work authorization), F1 I-20, and J1 DS2019

☐ Specially Designated Nationals (SDL) List Verification*

☐ W-4 or W-9 Tax Form – Based on Windstar Form*

☐ Passport (Ensure that it is not expired)*

☐ Most recent I-94 and I-94 Travel History*

 

*Ref: Section 14

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